Outsourcing Payroll: The Ultimate Guide for 2024

Because you probably have other things on your plate to think about, it’s easy to make errors without even realizing it. Part of their job is to make sure they stay in the know about these regulations. They make sure that the withheld tax is calculated properly, and they can even handle things like wage garnishment.

Rather than an in-house payroll or HR professional, team manager, or small business owner handling payroll themselves, a third-party company takes care of the logistics. Companies choose to outsource payroll to save time and money, and to prevent payroll errors that could have serious consequences. Engaging a PEO will also provide you with HR services such as benefits, compliance, and risk management in addition to handling payroll processing, deductions, and reporting tasks.

Blueprint is an independent, advertising-supported comparison service focused on helping readers make smarter decisions. We receive compensation from the companies that advertise on Blueprint which may impact how and where products appear on this site. The compensation we receive from advertisers does not influence the recommendations or advice our editorial team provides in our articles or otherwise impact any of the editorial content on Blueprint. Blueprint does not include all companies, products or offers that may be available to you within the market. We have written an article detailing our picks for the 7 best payroll services out there.

Partnering with a CPA will free you from time-consuming payroll activities and worries, which might be just what you need to start taking your business to the next level. Payroll preparation and tax processing are responsibilities you can easily delegate, as these are mostly standardized functions that any qualified CPA can perform. Smart Solutions has launched a new company and a sophisticated online portal FILLIN, allowing a quick and efficient access to temporary staff services. The concept of payroll outsourcing itself is closely related to the concept of payroll offshoring.

What’s worse is it reflects poorly on you as a business owner and company. Business owners and managers need to ask themselves if the people they’ve hired on staff to build and operate their organization actually add value to the payroll process. If the answer is no—which it likely is—then it’s time to consider outsourcing payroll to experts.

Advantages of outsourcing payroll

We at the MarketWatch Guides team have prepared this guide to walk you through how to evaluate and select the best HR outsourcing service for your business. We have also included insights into how to successfully roll out your new HR system. Laura started writing about personal finance in early 2018 when she took a sabbatical from her career in human resources and launched a blog discussing her journey. She realized she could earn a more lucrative and flexible living as a freelance writer, so she soon went all-in on being self-employed.

  • The payroll service will likely need access to that information to calculate and deliver payments via payroll checks or direct deposit.
  • If you are dissatisfied with the outsourced HR services, first address your concerns with the provider.
  • Its financial value as a near-term, cost-cutting measure has been boosted dramatically by globalization, which opened access to international labor far less immediately expensive than America’s domestic workforce.
  • We strive to make our cooperation with clients as comfortable as possible and for each one of them offer a customized approach.
  • As a business owner, your first priorities are enterprise stability and growth opportunities.

As you consider outsourcing human resource management, weigh the advantages and disadvantages to make an informed decision. Here are the steps you can take to make sure the transition is seamless. Thanks to Deel, the HR and Finance teams from SafetyWing inventory audits have saved more than 30 hours a month on admin and $10,000 USD yearly. Harness the cost-effective scale of a Professional Employer Organization with our in-depth guide. Stay compliant and pay your entire global workforce right from your Deel platform.

Reasons Why You Should Outsource Payroll in 2024

For instance, run a mock payroll for an employee who has a more complex situation. Then, whenever you’re asked to approve payroll, check how the vendor processed the employee in question. Different figures doesn’t automatically mean they’re wrong; you just need to determine who’s right. The advantages to using payroll outsourcing companies stretch further than just a phase of your business’s growth. That’s why it’s not unheard of for a company employee — like a dedicated HR pro — to verify the outsourcer’s work before payroll runs.

Unfortunately, these things tend to take a backseat when you’re elbows deep into the day-to-day of running your business. For you and your team to be able to focus on elevating the business, you must first delegate the tasks that take time away from mission critical activities. It includes a range of activities, not all of which must be completed by one single entity.

Data Concerns

The payroll outsourcing provider should be able to process payroll in compliance with local regulations, though the employer is still liable for any breach of compliance. Payroll outsourcing can do the work of a full-time salaried employee, or in larger companies, a whole department. Payroll outsourcers stay in business because they are able to offer these services at a high level of professionalism and at a lower cost than in-house processing would be. In startups, the resources may simply not be there to hire an in-house professional. For a company hiring international remote workers, payroll outsourcing can reduce the need for legal counsel or consultants on international labor regulations. Some think, “Why outsource payroll if I have to know about taxes and regulations anyway?

When should you consider outsourcing payroll?

Generally, this should result in fewer errors than an in-house system. One significant risk is choosing an inadequate service provider, which can lead to subpar service. There’s also a perceived loss of control, as outsourcing means entrusting an external organization with sensitive employee data and critical HR processes. Reputable payroll outsourcing providers are committed to protecting sensitive data and should publicly share how they do so. Mistakes made by a trained, experienced, payroll outsourcing company are far less likely to occur. However, they can happen and often take a much longer time to sort out.

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For instance, a tight-knit company experiencing overnight growth might not be prepared — or even know how — to compensate new employees fairly. An objective third party, however, won’t fall for favoritism or ethical dilemmas, because the right provider determines that with a merit matrix that rewards employees for performance. Professional support, maintenance and modernization of the company’s IT infrastructure from a national provider. A wide range of services related to obtaining a work permit for foreigners from the leading HR-provider in Ukraine. Professioanal salary surveys and research services from the leading HR-provider in Ukraine. Development and implementation of an effective HR management system, customized for your business by skilled professionals of Smart Solutions.

Why should businesses outsource payroll to Paycom?

If you do your research, find trusted companies, and can justify the cost with the benefits, outsourcing payroll could very well be the answer for you. For a company with a large workforce, the per-worker costs may add up to a much greater cost than doing payroll in-house. For smaller businesses, outsourcing payroll can be a great long-term solution for saving time and money. For full-service payroll outsourcing, the outsourced party handles pretty much everything.

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